We built Box Notes for better collaboration with your team. It lets you capture, share, and build on ideas in real-time with anyone, directly from Box’s web and mobile products. And today, we’re launching three new features: version history, tables, and easier ways to embed images. Let’s step back for a moment, though, and survey where we are.
We launched Box Notes publicly last June and in the 6 months it’s been out we’ve seen rapid adoption by some of our largest customers. For example, Schneider Electric has seen thousands of their employees use Box Notes for everything from status updates to team meetings. At General Electric, Box Notes has been used heavily by the project team that is working to track and manage the deployment of Box itself to such a large organization. The students, faculty and staff at Indiana University rely on Box Notes for mobile access to their meeting notes, brainstorm documents, group projects, proposals, presentation feedback, data collection and shared to-do lists.
The improvements we’re launching today make Box Notes useful for an even broader range of tasks, and are just the beginning of a number of new enhancements we have planned this year.
One of the benefits of collaborating with your teams in Box Notes is that everyone can make edits in real-time. But sometimes, you may not want to accept all those helpful changes from your well-meaning colleagues, and other times you just want to go back in time and see what a previous version looked like. So, today we’re introducing Version History which lets you view and retrieve previous versions of your note. Now you can view and revert back to earlier versions of your document and see which person made edits.
Hover over the saving indicator in the upper-right corner to access previous versions of a document. We automatically create these roughly every 5 minutes and show you who made edits on each version.
Whether it’s status item tracking, project planning, or future goal setting, many ideas are most naturally expressed in tabular form. To add a table, just click the new table icon, and the rest is dead simple. We’ve also got all the standard fixings, allowing you to insert and modify tables. It’s also possible to edit existing tables within Box for iPhone and iPad.
Finally, we’ve significantly improved the way you can insert images into Box Notes. Now, when you click the “Insert Image” button you’re given a choice between choosing one from your desktop or pasting in a link. Images from your desktop get automatically uploaded to Box in a folder next to the note. If you’re using an iPhone or iPad, you’ll also soon be able to take a picture using the camera or insert from your photo library with our 3.6.1 release.
It’s become 10x easier to get an image into a Box Note for any team finishing a meeting with a bunch of diagrams still on the whiteboard, or for the faculty at major universities like Penn State who ask students to contribute images for assignments. This feature will also be useful to people working in retail who need to collaborate on the formation of lookbooks and catalogs.
We’re just getting started making Box Notes a modern, collaborative document tool for business, and looking forward to making it even better. Give it a try today for your meetings or status updates and keep the feedback coming on what we can improve.